INFORMATION FOR PRESENTERS

FORMAT OF THE POSTER PRESENTATION SESSION

The plenary poster session will be held in the Carlisle Suite of the Royal Marine Hotel (see https://www.headbox.com/spaces/11762-book-carlisle-suite-the-royal-marine-hotel-dublin?locale=nl)   

A digital version of your poster will be displayed on the central screen for 90 seconds, which is the maximum time you are allowed to pitch in front of the conference attendees.

Click here for a short note on how to prepare for your pitch.

Important notes:

• The session chair will keep track of time to ensure that each presenter finishes within the allotted time.
• This means there will be a total net presentation time of maximally 37 minutes and 30 seconds.
• The poster session has a duration of 75 minutes, so there is enough time for some short introductory remarks by the session chair, time for you to walk to and from the stage, time for instructions for the audience on how to vote etcetera.

The poster award and voting procedure

• There is a poster award of €500, sponsored by Cito.
• Each attendee can nominate up to three posters for the award.
• Voting will be done through the conference app, which will allow each attendee one voting opportunity.
• The Professional Development Committee will count the votes after voting is closed.
• The poster with the highest number of nominations will be announced as the poster award winner during the closing session of the conference.

In addition to the poster session

Posters will also be mounted in physical form on boards at a central location at the venue.  You will be provided with a poster board whose dimensions will be a maximum of 1.5m high x 1.0m wide. You can use that space to present a poster composed in a variety of ways.

We advise you to prepare a physical poster with A0 size – portrait orientation (click here for size guide).

The more you are available for attendees to answer questions while the posters are mounted, the better your chances of winning the award.

The conference app can be used by attendees to chat/exchange messages with you or schedule time with you to get more information on your topic/research, as long as voting is still possible. And of course, you can take the initiative yourself.

FORMAT & UPLOADING YOUR POSTER

For the better organization of the session, poster presenters will be required to upload their poster here or send it by response to this email by the 30th of October.

The format should be: PowerPoint (.ppt) and PDF (.pdf). and there should be one page and one page only.

We advise you to prepare your digital & physical poster with A0 size (84.1 cm width x 118.9 height cm) – portrait orientation.

If you are using PowerPoint to create the poster, to set the size, you can do it  from “Design” tab, Slide size, Custom size, select Portrait and then enter the above measures.